Energy Marketing Conferences Privacy Policy

In this article

• 1. Who We Are.
• 2. Our Privacy Statement.
• 3. Personal Data That We Collect.
• 4. How We Use Your Personal Data.
• 5. How We Disclose And Transfer Your Personal Data.
• 6. How We Store Your Personal Data.
• 7. How You Can Access, Update, Correct or Delete Your Personal Data.
• 8. How Long We Retain Your Personal Data.
• 9. Cookies, Pixels Tags, Local Shared Objects, Web Storage And Similar Technologies.
• 10. Your Choices.
• 11. Exclusions.
• 12. International Privacy Laws.
• 13. Changes To This Privacy Policy.
• 14. Dispute Resolution.
• 15. RESIDENTS OF CERTAIN STATES
• 16. NOTICE FOR PEOPLE WHO DON’T USE ENERGY MARKETING CONFERENCES SERVICES

1. Who We Are.

1.1 Energy Marketing Conferences Services.

Welcome to Energy Marketing Conferences! EMC, the largest and longest-running energy technology conference and gathering of retail energy executives in North America, brings together hundreds of energy companies, utilities, marketers, vendors, and suppliers in the retail energy industry to engage, educate and empower the competitive energy market and help shape its future. The Energy Marketing Conference’s (EMC) mission is to provide the competitive energy technology industry with exciting conferences and build a community. Every year, EMC takes place in Houston and New York City.  The spring and fall two-day packed agendas feature more than 50 thought leaders who speak on over a dozen sessions and panels. Hundreds of energy industry professionals gather to network at the annual energy conference. The EMC trade show and exhibitor hall counts over 40 exhibitor booths.

1.2 Who’s Who.

When this Privacy Policy uses the term “Organizer” we mean event creators creating events for consumers using our Services (a) to consume information about, or attend, events (“Consumers”), or (b) for any other reason. Sponsor or exhibitors, Consumers and third parties using our Services are all referred to in these Terms collectively as “Users”, “you” or “your”.

Energy Marketing Conferences, Inc. is a Delaware corporation with its principal place of business at 1 MetroTech Center North, Third Floor, Brooklyn, NY 11201(“Energy Marketing Conferences,” “us,” “we” or “our”).

If you have any questions or concerns at any time, please do not hesitate to contact us at the address above or by contacting us at info@EnergyMarketingConferences.com.

2. Our Privacy Statement.

2.1 Application.

This Privacy Policy sets forth our policy with respect to information that can be associated with or which relates to a person and/or could be used to identify a person (“Personal Data”) that is collected from Users on or through the Services. This policy also covers personal data collected from Energy Marketing Conferences sales customers and prospects. We take the privacy of your Personal Data seriously. Because of that, we have created this Privacy Policy. Please read this Privacy Policy as it includes important information regarding your Personal Data and other information.

“Non-Personal Data” as used in this Privacy Policy is therefore any information that does not relate to a person and/or cannot be used to identify a person. When you interact with the Services, we may collect Non-Personal Data. The limitations and requirements in this Privacy Policy on our collection, use, disclosure, transfer and storage/retention of Personal Data do not apply to Non-Personal Data.

3. Personal Data That We Collect.

When you use or interact with us through the Services or engage with Energy Marketing Conferences as a sales customer or prospect, we may collect Personal Data. Sometimes this will be on our own behalf and other times this will be on behalf of Energy Marketing Conferences using our Services to run an event. This is an important distinction for purposes of certain data protection laws and is explained in more detail below.

3.1 Information Collected From All Users.

Information you provide to us: For all Users we collect Personal Data when you voluntarily provide such information to the Services, such as when you register for access to the Services, contact us with inquiries, respond to one of our surveys, register for or purchase tickets to an event, or browse or use certain parts of the Services. The Personal Data we may collect includes without limitation your name, address, email address, content you have signaled you are interested in (for example, by viewing, clicking, liking, following, or searching on our Services) and any other information that you choose to provide and/or that enables Users to be personally identified.

Information we automatically collect: We also automatically collect certain technical data that is sent to us from the computer, mobile device and/or browser through which you access the Services (“Automatic Data”). Automatic Data, includes without limitation, a unique identifier associated with your access device and/or browser (including, for example, your Internet Protocol (IP) address) characteristics about your access device and/or browser, statistics on your activities on the Services, information about how you came to the Services and data collected through Cookies, Pixel Tags, Local Shared Objects, Web Storage and other similar technologies. We and our vendors use such technologies to collect information on a real-time basis about how you use and navigate our Services. This may include information about your browsing behavior, page visits, clicks and cursor movements and searches on our sites. The information (including your IP address) collected by these technologies will be disclosed to or collected directly by these vendors, who use the information to help us evaluate your use of the Services.

When you register for the Services or otherwise submit Personal Data to us, we may associate other Non-Personal Data (including Non-Personal Data we collect from third parties) with your Personal Data. At such instance, we will treat any such combined data as your Personal Data until such time as it can no longer be associated with you or used to identify you.

3.2 Information Collected From Consumers.

If you are a consumer we will collect additional Personal Data from you.

Information you provide to us: In some cases, we may collect your credit card information (e.g., your credit card number and expiration date, billing address, etc.), some of which may constitute Personal Data, to secure certain payments. In addition, if you use our payment processing services, we will collect financial information from you (e.g., your bank account information or an address to send checks) as necessary to facilitate payments and information required for tax purposes (e.g., your taxpayer identification number). When you create an event, we may ask you to provide a phone number and send you a text message to verify your account and prevent fraudulent activity on our Services. Our SMS Terms are available here.

Information we obtain from other sources: We may also collect or receive Personal Data including your name, email address and other contact information from third party sources, such as third party websites and marketing partners, your bank, our payment processing partners and credit reporting agencies.

3.3 Information Collected From Consumers.

If you are a Consumer we will collect additional Personal Data from you, sometimes for our own purposes and other times on behalf of Energy Marketing Conferences (see Section 16 below for more information).

Information you provide via Energy Marketing Conferences Properties or Applications: If you register for a paid event, you will provide financial information (e.g., your credit card number and expiration date, billing address, etc.) some of which may constitute Personal Data. In addition, Sponsor or exhibitors can set up event registration pages to collect virtually any information from Consumers in connection with registration for Energy Marketing Conferences’ event listed on the Services. Energy Marketing Conferences does not control Energy Marketing Conferences’ registration process nor the Personal Data that they collect. When you register for, or otherwise provide information to Energy Marketing Conferences in conjunction with Energy Marketing Conferences event or activity, whether that information is yours or a third party’s, in connection with a purchase, registration, or transfer, that Sponsor or exhibitor will receive and may use the information you provide. Please see Section 5.5 below, titled “How We Disclose and Transfer Your Personal Data: Sponsor or exhibitors” for more information about Energy Marketing Conferences’ receipt and use of your Personal Data.

Information we obtain from other sources: We may also collect or receive Personal Data from third party sources, such as Sponsor or exhibitors, other Consumers, social media or other third party integrations, your credit card issuing bank, our payment processing partners or other third parties.

3.4 Information Collected from Sales Clients and Leads.

If you engage with the Energy Marketing Conferences sales team we may collect the following: your name, email, address, phone number, and other professional contact information. If you engage with the sales team and consent to recording a meeting, the sales team may collect audio and/or video recordings of you.

4. How We Use Your Personal Data.

We collect and use the Personal Data we collect in a manner that is consistent with this Privacy Policy, and applicable privacy laws. We may use the Personal Data as follows:

4.1 Specific Reason.

If you provide Personal Data for a certain purpose, we may use the Personal Data in connection with the purpose for which it was provided. For instance, if you contact us by email, we will use the Personal Data you provide to answer your question or resolve your problem and will respond to the email address from which the contact came.

4.2 Access and Use.

If you provide Personal Data in order to obtain access to or use of the Services or any functionality thereof, we will use your Personal Data to provide you with access to or use of the Services or functionality and to analyze your use of such Services or functionality. For instance, if you supply Personal Data relating to your identity or qualifications to use certain portions of the Services, we will use that information to make a decision as to granting you access to use such Services and to assess your ongoing qualification to use such Services.

4.3 Internal Business Purposes.

We may use your Personal Data for internal business purposes, including without limitation, to help us improve the content and functionality of the Services, to better understand our Users, to improve the Services, to protect against, identify or address wrongdoing, to enforce our Terms of Service, to manage your account and provide you with customer service, and to generally manage the Services and our business.

4.4 Energy Marketing Conferences and Sponsor or exhibitor Marketing.

We may use your Personal Data for our marketing and advertising purposes, including (without limitation) by email, SMS marketing, display media, and targeting other devices (such as tablets, mobile devices and televisions). We do this in order to inform you about services or events we believe might be of interest to you, develop promotional or marketing materials and display Energy Marketing Conferences or event-related content and advertising on or off the Services that we believe might be of interest to you. We may also do this on behalf of Energy Marketing Conferences, for example where your prior interactions with Energy Marketing Conferences suggest you may be interested in a particular type of event. See “Opt Out from Electronic Communications” below on how to opt out of various Energy Marketing Conferences marketing communications.

You may see advertisements for our Services on third party websites, including on social media platforms. We also provide Sponsor or exhibitors with tools to help them display advertisements for their events on third party websites and social media platforms. Where you see an advertisement on a third party website or social media platform, this may be because we or the Sponsor or exhibitor engaged the third party or social media platform to show the advertisement to Users, or to others who have similar attributes to our Users. In some cases, this involves sharing your email address or other contact details with the third party or social media platform so that they can identify you as one of our Users, or identify other individuals with similar attributes to you in order to show them advertisements for our Services (or for our Sponsor or exhibitor’s events). If you no longer want your Personal Data to be used for these purposes please contact us at info@EnergyMarketingConferences.com. In the case of Energy Marketing Conferences’ advertising, you may need to contact the Sponsor or exhibitor directly.  

4.5 Sponsor or exhibitor Emails.

We allow Sponsor or exhibitors to use our email tools to contact Consumers for their current and past events, so you may receive emails from our system that originate with such Sponsor or exhibitors and that we send on their behalf. If you registered for an event on the Services, your email address is available to that Sponsor or exhibitor. However, Sponsor or exhibitors may also import the email addresses they have from external sources and send communications through the Services to those email addresses, and we will deliver those communications to those email addresses on the Sponsor or exhibitor’s behalf. The Sponsor or exhibitor and not Energy Marketing Conferences is responsible for sending these emails. See “Opt Out from Electronic Communications” below on how to opt out of Sponsor or exhibitor-initiated communications.

4.6 Use of Interest-Based Data.

We sometimes make inferences about the type of events or activities you may be interested in based on information you provide in your Energy Marketing Conferences profile, events attended, and your use of the Services. We may use these inferences to help target advertising or customize recommendations to you, including on behalf of Sponsor or exhibitors. We may do this on an individualized basis, or an aggregated or generalized basis. For instance, we may determine that users who follow Energy Marketing Conferences’ events collection are more likely to attend future events from that sponsor or exhibitor and sponsor or exhibitors who host similar events. We may direct (or assist in directing) content or recommendations related to that sponsor or exhibitor or similar sponsor or exhibitors.

4.7 Other Purposes.

If we intend to use any Personal Data in any manner that is not consistent with this Privacy Policy, you will be informed of such anticipated use prior to or at the time the Personal Data is collected or we will obtain your consent subsequent to such collection but prior to such use.

4.8 Aggregated Personal Data.

In an ongoing effort to understand and serve our Users better, we often conduct research on our customer demographics, interests and behavior based on Personal Data and other information that we have collected. This research is typically conducted on an aggregate basis only that does not identify you. Once Personal Data is in an aggregated form, for purposes of this Privacy Policy, it becomes Non-Personal Data.

5. How We Disclose And Transfer Your Personal Data.

5.1 Background.

We are not in the business of selling your Personal Data. We consider this information to be a vital part of our relationship with you. Therefore, we will not sell your Personal Data to third parties, including third party advertisers. Some interpretations of the CCPA take the position that when a website uses third parties’ cookies or similar technology for its own analytics or advertising purposes, the website is engaged in a “sale.” For more information, please see the State-Specific Supplemental Privacy Notices available here. There are certain circumstances in which we may disclose, transfer or share your Personal Data with certain third parties without further notice to you, as set forth in this Privacy Policy.

5.2 Business Transfers.

As we develop our business, we might sell or buy businesses or assets. In the event of a corporate sale, merger, reorganization, dissolution or similar event, Personal Data may be part of the transferred assets. We may also disclose your Personal Data in the course of due diligence for such an event. You acknowledge and agree that any successor to or acquirer of Energy Marketing Conferences (or its assets) will continue to have the right to use your Personal Data and other information in accordance with the terms of this Privacy Policy.

5.3 Parent Companies, Subsidiaries and Affiliates.

We may also share your Personal Data with our parent companies, subsidiaries and/or affiliates for purposes consistent with this Privacy Policy. Our parent companies, subsidiaries and affiliates will be bound to maintain that Personal Data in accordance with this Privacy Policy.

5.4 Agents, Consultants and Service Providers.

We may share your Personal Data with our contractors and service providers who process Personal Data on behalf of Energy Marketing Conferences to perform certain business-related functions. These companies include our marketing agencies, online advertising providers, data enhancement and data services providers, database service providers, backup and disaster recovery service providers, email service providers, payment processing partners, customer support, tech support, hosting companies and others. When we engage another company to perform such functions, we may provide them with information, including Personal Data, in connection with their performance of such functions.

5.5 Sponsor or exhibitors.

In addition, when you register for an event, sign up for communications, enter a contest, or otherwise input your Personal Data (such as through a web form) to communicate with Energy Marketing Conferences or participate in Energy Marketing Conferences event, that Sponsor or exhibitor will receive that information. For instance, if you input your name and email address into a web form for Energy Marketing Conferences offer, activity or event, the Sponsor or exhibitor will receive that information. The Sponsor or exhibitor may then send you marketing or other communications, which may be subject to its own, separate privacy policy. Likewise, if you provide your mobile phone number, you may receive information messages related to the service, event, activity or information in which you’ve expressed interest.

When you purchase tickets to, register for or donate to an event, transfer an event ticket or registration to another person, enter a contest, or otherwise input your Personal Data (such as through a web form), or otherwise communicate with Energy Marketing Conferences, or participate in or express interest in Energy Marketing Conferences or Sponsor or exhibitor event or activity, that Sponsor or exhibitor will receive the information you provide, including your Personal Data, and where a ticket or registration is transferred, the Personal Data of the transferee as well. Other third parties that are involved in or on whose behalf an event or activity is promoted, may receive that Personal Data as well. For example, as to fundraising pages, we may provide your Personal Data both to the Sponsor or exhibitor charity of the fundraising page and the Sponsor or exhibitor of the event to which the fundraising page is linked. In some instances, Energy Marketing Conferences may appoint a third party, which may or may not be affiliated with the Sponsor or exhibitor, to create an event or fundraising page on its behalf (we call these third parties (“Third Party Sponsor or exhibitors”).

For example, and without limitation, a concert venue (the Sponsor or exhibitor, in this case) may allow third party promoters or production companies (the Third Party Sponsor or exhibitors) to create events that will be hosted at the Sponsor or exhibitor’s venue using its Energy Marketing Conferences account. In that case, we may provide your Personal Data to the Third Party Sponsor or exhibitors on behalf of the Sponsor or exhibitors. The same is true for contests and sweepstakes: we may provide your Personal Data to both the Sponsor or exhibitor promoting the contest or sweepstakes, and any legal sponsor of the contest or sweepstakes (such as a brand sponsor).

We are not responsible for the actions of these Sponsor or exhibitors, or their Third Party Sponsor or exhibitors (or other downstream recipients of your Personal Data), with respect to your Personal Data. It is important that you review the applicable policies of the Sponsor or exhibitors, and if applicable and available, their appointed Third Party Sponsor or exhibitors, of an event (and the related fundraising page, if applicable) before providing Personal Data or other information in connection with that event or related fundraising page. Similarly, if you are a member of Energy Marketing Conferences’ organization within Energy Marketing Conferences, your Personal Data will be available to the Sponsor or exhibitor and shared with those Third Party Sponsor or exhibitors granted permission by the Sponsor or exhibitor to view all members of the Sponsor or exhibitor’s organization.

5.6 Social Media and Other Third Party Connections.

a. “Liking” or “Following” Energy Marketing Conferences on Social Media.

In addition, when you “like” or “follow” us on Facebook, Instagram, Twitter or other social media sites (to the extent we provide that capability), we may collect some information from you including your name, email address, and any comments or content you post relevant to us. We likewise may collect your information if you sign up for one of our promotions or submit information to us through social media sites.

b. Facebook Plug-Ins and Links on Our Pages.

Energy Marketing Conferences’ own website may contain links to Facebook as well, such as through the Facebook “Like” or “Share” button or other social plug-ins. When you interact with these features and links, your browser will establish a direct link with the Facebook servers, and Facebook will receive information about your browser and activity, and may link it to your Facebook user account. For more information about how Facebook uses data, please see Facebook’s own policies.

c. Additional Facebook Marketing and Connectivity by Sponsor or exhibitors.

In addition, if you are a member of Facebook (or another social media platform), and you provide Personal Data to Energy Marketing Conferences (such as in the ways described in Section 5.5), the Sponsor or exhibitor may use that Personal Data to send you advertising and offers through Facebook (or another social media) platform, including when you are on Facebook or another social media platform. The Sponsor or exhibitor may use tool thats we provide and may also work with third parties to enable this data integration and advertising. Facebook and other social media platforms may provide a way to opt out of this type of advertising. Please review their user settings and support pages to learn more about how they help you to manage privacy and marketing choices.

e. Third party services and integrations.

Energy Marketing Conferences may provide you with opportunities to contract directly with third parties, to integrate with third party services or applications through our platform, and/or to access Energy Marketing Conferences’ Services through certain third party services. In such instances, we will disclose your Personal Data to other entities in order to fulfill a request by you, or to provide services you have requested. If you access Energy Marketing Conferences via a third-party service, we may disclose information to those services, including information about your purchase or checkout activity, for reporting purposes.

5.7 Legal Requirements.

We may disclose your Personal Data if required to do so by law in order to (for example) respond to a subpoena or request from law enforcement, a court or a government agency (including in response to public authorities to meet national security or law enforcement requirements), or in the good faith belief that such action is necessary to (a) comply with a legal obligation, (b) protect or defend our rights, interests or property or that of third parties, (c) prevent or investigate possible wrongdoing in connection with the Services, (d) act in urgent circumstances to protect the personal safety of Users of the Services or the public, or (e) protect against legal liability.

6. How We Store Your Personal Data.

We may store Personal Data itself or such information may be stored by third parties to whom we have transferred it in accordance with this Privacy Policy. We take what we believe to be reasonable steps to protect the Personal Data collected via the Services from loss, misuse, unauthorized use, access, inadvertent disclosure, alteration and destruction. However, no network, server, database or Internet or email transmission is ever fully secure or error free. Therefore, you should take special care in deciding what information you send to us electronically. Please keep this in mind when disclosing any Personal Data.

7. How You Can Access, Update, Correct or Delete Your Personal Data.

You can request to delete your Personal Data stored by us.

If a Consumer initiates a data deletion request, Energy Marketing Conferences is authorized to delete or anonymize Personal Data of the requesting Consumer from the Services even if that means removing its availability to the Sponsor or exhibitor through the Services. However, if you are a Consumer, you understand that even if Energy Marketing Conferences deletes or anonymizes your Personal Data upon your request or pursuant to this Policy, your Personal Data may still be available in the Sponsor or exhibitor’s own databases if transmitted to the Sponsor or exhibitor prior to Energy Marketing Conferences receiving or taking action on any deletion or anonymization activity.

8. How Long We Retain Your Personal Data.

We may retain your Personal Data as long as you are registered to use the Services. However, we may retain Personal Data for an additional period as is permitted or required under applicable laws. Even if we delete your Personal Data it may persist on backup or archival media for an additional period of time for legal, tax or regulatory reasons or for legitimate and lawful business purposes. For sales customers and prospects, we retain your data as long as we maintain a relationship with you and for a limited period of thereafter as necessary to meet business and legal requirements.

9. Cookies, Pixels Tags, Local Shared Objects, Web Storage And Similar Technologies.

Please refer to our Cookie Statement for more information about our use of cookies and other similar tracking technologies.

10. Your Choices.

You have several choices available when it comes to your Personal Data:

10.1 Limit the Personal Data You Provide.

You can browse the Services without providing any Personal Data (other than Automatic Data to the extent it is considered Personal Data under applicable laws) or with limiting the Personal Data you provide. If you choose not to provide any Personal Data or limit the Personal Data you provide, you may not be able to use certain functionality of the Services. For instance, in order to buy tickets as a Consumer, your name and email address will be required by the Sponsor or exhibitor.

10.2 Opt Out from Electronic Communications.

(a) Energy Marketing Conferences Marketing Communications.

Where it is in accordance with your marketing preferences, Energy Marketing Conferences may send you electronic communications marketing or advertising the Services themselves or events on the Services, to the extent you have registered for the Services or purchased a ticket and/or registration to an event listed on the Services. You can also “opt out” of receiving these electronic communications by clicking on the “Unsubscribe” link at the bottom of any such electronic communication. In addition, you may also manage your email preferences at any time by logging in (or signing up and then logging in), clicking on “Account” and then “Email Preferences.”

(b) Transactional or Responsive Communications.

Certain electronic communications from Energy Marketing Conferences are responsive to your requests. For instance, if you are a Consumer, we must email you your ticket or registration on behalf of the Sponsor or exhibitor when you purchase such ticket or registration. As a further example, if you email our customer support department, we will return your email. Notwithstanding any unsubscribe election that you have made, you will still receive these transactional or responsive emails. You can stop receiving these types of emails only by contacting us. By electing to stop receiving all electronic communications from us or through our system, you will no longer receive any updates on events you have created (including payout issues) or on events you are registered to attend (including emails with your tickets). We do not recommend that you do this unless you plan to no longer use the Services, are not currently registered for an event, are not currently organizing an event, and will have no need to receive further communications from us or through our system.

(c) Retention.

It may take up to forty-eight (48) hours for us to process an unsubscribe request. Even after you opt out of all electronic communications, we will retain your Personal Data in accordance with this Privacy Policy, however, we will no longer use it to contact you. However, Sponsor or exhibitors who have received your Personal Data in accordance with this Privacy Policy may still use that Personal Data to contact you in accordance with their own privacy policies, but they may not use our system to do so.

10.3 Do Not Track.

We currently do not participate in any “Do Not Track” frameworks that would allow us to respond to signals or other mechanisms from you regarding the collection of your Personal Data.

10.4 Targeted Advertising.

Energy Marketing Conferences may work with certain advertising partners to show you ads that are targeted to your interests as described in section 4.4 of this Privacy Policy. To opt out of targeted advertising, you must submit a request through the by contact us here.

11. Exclusions.

11.1 Personal Data Provided to Others.

This Privacy Policy does not apply to any Personal Data that you provide to another User or visitor through the Services or through any other means, including to Sponsor or exhibitors on event pages or information posted by you to any public areas of the Services.

11.2 Third Party Links.

This Privacy Policy applies only to the Services. The Services may contain links to other websites not operated or controlled by us (the “Third Party Sites”). The policies and procedures we described here do not apply to the Third Party Sites. The links from the Services do not imply that we endorse or have reviewed the Third Party Sites. We suggest contacting those sites directly for information on their privacy policies.

12. International Privacy Laws.

If you are visiting the Services from outside the United States, please be aware that you are sending information (including Personal Data) to the United States where our servers are located. That information may then be transferred within the United States or back out of the United States to other countries outside of your country of residence, depending on the type of information and how it is stored by us. These countries (including the United States) may not necessarily have data protection laws as comprehensive or protective as those in your country of residence; however, our collection, storage and use of your Personal Data will at all times continue to be governed by this Privacy Policy.

13. Changes To This Privacy Policy.

The Services and our business may change from time to time. As a result, at times it may be necessary for us to make changes to this Privacy Policy. We reserve the right, in our sole discretion, to update or modify this Privacy Policy at any time (collectively, “Modifications”). Modifications to this Privacy Policy will be posted to the Site with a change to the “Updated” date at the top of this Privacy Policy. In certain circumstances Energy Marketing Conferences may, but need not, provide you with additional notice of such Modifications, such as via email or with in-Service notifications. Modifications will be effective thirty (30) days following the “Updated” date or such other date as communicated in any other notice to you.

Please review this policy periodically, and especially before you provide any Personal Data. This Privacy Policy was updated on the date indicated above. Your continued use of the Services following the effectiveness of any Modifications to this Privacy Policy constitutes acceptance of those Modifications. If any Modification to this Privacy Policy is not acceptable to you, you should cease accessing, browsing and otherwise using the Services.

14. Dispute Resolution.

If you have a complaint about Energy Marketing Conferences’ privacy practices you should write to us at: Energy Marketing Conferences, Inc., Attn: Privacy Officer, 1 MetroTech Center North, Third Floor, Brooklyn, NY 11201 USA, or by email info@EnergyMarketingConferences.com. We will take reasonable steps to work with you to attempt to resolve your complaint.

15. RESIDENTS OF CERTAIN STATES

If you are a resident of a state that has implemented a law that provides you with additional rights regarding your personal data including California, Virginia, Colorado, Connecticut, Utah or Nevada, we provide additional information about our information practices and you may have certain rights with respect to your information. For more information, please see the State-Specific Supplemental Privacy Notices here.

Supplemental Privacy Notice for specific U.S. states

In this article

• California
• Colorado
• Nevada
• Other states

California

Supplemental Privacy Notice for California Residents

This Supplemental Privacy Notice supplements the information in our Privacy Policy and applies solely to California residents. It applies to Personal Data we collect as a business; it does not apply to Personal Data we collect or otherwise process as a service provider.

Energy Marketing Conferences as a “Business” and a “Service Provider”

California law makes a distinction between organizations that process Personal Data for their own purposes (known as “businesses”) and organizations that process Personal Data on behalf of other organizations (known as “service providers”). Depending on the circumstances, Energy Marketing Conferences may act as either a business or service provider with respect to your Personal Data. If you have a question or a complaint about how your Personal Data is handled, these should always be directed to the relevant business since they are the ones with primary responsibility for your Personal Data.

For example, if you create an account with us to organize your events, Energy Marketing Conferences will be a business with respect to the Personal Data that you provide as part of your account. We will also be a business as to the Personal Data that we have obtained about the use of the Applications or Energy Marketing Conferences Properties, which could relate to Sponsor or exhibitors or Consumers. We use this to conduct research and analysis to help better understand and serve Users of the Services, as well as to improve our platform and provide you with more relevant recommendations about events we think may be of interest to you.

However, if you register for an event as a Consumer, we will process your Personal Data to help administer that event on behalf of the Sponsor or exhibitor (for example, sending confirmation, promotional and feedback emails, processing payments, etc.) and to help the Sponsor or exhibitor target, and understand the success of, their event and event planning (for example, providing event reports, using analytics to gain insights into the effectiveness of various sales channels, etc.). In these circumstances, Energy Marketing Conferences merely provides the tools for Sponsor or exhibitors; Energy Marketing Conferences does not decide what Personal Data to request on registration forms, nor is it responsible for the continued accuracy of any Personal Data provided. Any questions that you may have relating to your Personal Data and your rights under California law should therefore be directed to the Sponsor or exhibitor as the business, not to Energy Marketing Conferences.

Summary of Information We Collect

If you are a California resident, California law requires us to provide you with some additional information regarding how we collect, use, and disclose your “personal information” and “sensitive personal information” as defined in the California Consumer Privacy Act (CCPA).

Throughout our Privacy Policy, we describe the specific pieces of personal information and sensitive personal information we collect, the sources of that information, and how we share it. Under the CCPA, we also have to provide you with the “categories” of personal information we collect and disclose for “business purposes” (as those terms are defined by applicable law). Those categories are identifiers (such as name, address, and email address); commercial information (such as transaction data); financial data (such as credit card and other financial account information); internet or other network or device activity (such as IP address); geolocation information (general location); inference data about you; physical characteristics or description (such as when you voluntarily submit a photo); and other information that identifies or can be reasonably associated with you. The categories of sensitive personal information are account login, financial account information, and password or other credentials allowing access to your account. If you choose to respond to a survey, you may elect to provide additional categories of personal information.

We collect the above categories of personal information from the following sources: (1) directly from you; (2) through your use of the Services; (3) agents/service providers; (4) affiliates; (5) third parties such as social networks, marketing partners, and credit reporting agencies; (6) sponsor or exhibitors; and (7) consumers.

We or our service providers may collect and disclose the above categories of information for the purposes described in our Privacy Policy. This includes the following business and commercial purposes (as those terms are defined in applicable law):

• Our or our service provider’s operational purposes;
• Auditing consumer interactions on our site (e.g., measuring ad impressions);
• Detecting, protecting against, and prosecuting security incidents and fraudulent or illegal activity;
• Bug detection and error reporting;
• Customizing content that we or our service providers display on the Services (e.g., contextual ads);
• Providing the Services (e.g., account servicing and maintenance, order processing and fulfillment, customer service, advertising and marketing, analytics, and communication about the Services);
• Improving our existing Services and developing new services (e.g., by conducting research to develop new products or features);
• Other uses that advance our commercial or economic interests, such as third-party advertising and communicating with you about relevant offers from third-party partners;
• Other uses for which we notify you.

We may also use the above categories of Personal Data for compliance with applicable laws and regulations, and we may combine the information we collect (“aggregate”) or remove pieces of information (“de-identify”) to limit or prevent identification of any particular user or device.

We describe our information disclosure practices in our Privacy Policy. We may disclose certain categories of personal information to third parties (as defined by the CCPA) for the business purposes described above. For example, we may disclose any of the categories described above to our parent companies, subsidiaries, or affiliates. We may also disclose identifiers, commercial information, and general location to sponsor or exhibitors. If you connect your Energy Marketing Conferences account with social media services, interact with social media plugins or links on the Services, or contract or integrate with third parties, we may disclose identifiers, commercial information, internet or other network or device activity, or general location with those social media services and third parties.

Rights

If you are a California resident, you may have certain rights. California law may permit you to request that we:

• Provide you the categories of personal information we have collected or disclosed about you; the categories of sources of such information; the business or commercial purpose for collecting, “selling,” or “sharing” your personal information; the categories of third parties to whom we disclose or “sell,” or with whom we “share,” personal information; and the categories of personal information we “sell.”
• Provide access to and/or a copy of certain information we hold about you.
• Delete certain information we have about you.
• Correct inaccurate personal information that we maintain about you.

You may have the right to receive information about the financial incentives that we offer to you (if any). You also have the right to not be discriminated against (as provided for in applicable law) for exercising certain of your rights. Certain information may be exempt from such requests under applicable law. For example, we need certain types of information so that we can provide the Services to you. If you ask us to delete it, you may no longer be able to access or use the Services.

You can download a copy of your personal information or delete your personal information by visiting Energy Marketing Conferences’ Privacy Center. You may correct your personal information by making changes in your Energy Marketing Conferences account profile. You may also exercise your California consumer rights by emailing us at info@EnergyMarketingConferences.com. You will be required to verify your identity before we fulfill your request. To do so, you will need to demonstrate that you have access to the email address used to create your account or provide us with certain account information, such as the full name and email address you used to create your account and your most recent event or ticket purchase. You can also designate an authorized agent to make a request on your behalf. To do so, you must provide us with written authorization for the agent to act on your behalf. You will still need to verify your identity directly with us.

The CCPA requires businesses that “sell” personal information, as the term “sell” is defined under the CCPA, to provide an opt-out from such sales. Some interpretations of the CCPA take the position that when a website uses third parties’ cookies or similar technology for its own analytics or advertising purposes, the website is engaged in a “sale” if the third parties have some ability to use, disclose or retain the data to improve their service or to take steps beyond the most narrowly drawn bounds of merely providing their service to the website/app. Some take this position even when the website pays the third party (not vice versa), and in most cases merely provides the third party with an opportunity to collect data directly, instead of providing personal information to the third party. As part of these analytics and advertising services, these technologies may access identifiers (like IP addresses), internet or other electronic network activity information (like information regarding an individual’s browsing interactions on our Site), and commercial information (like the fact that a browser visited a page directed to people who are considering purchase of a ticket to an event) to those sorts of companies. You can opt out of this activity by submit a request to info@energymarketingconferences.com

The CCPA also requires businesses that “share“ personal information to provide an opt-out from such sharing.  Under the CCPA, ”sharing” is defined as the targeting of advertising to a consumer based on that consumer’s personal information obtained from the consumer’s activity across websites. We “share” information for these purposes to provide more relevant and tailored advertising to you regarding our Services. As part of this advertising, we may “share“ identifiers (like IP addresses and email addresses), internet or other electronic network activity information (like information regarding an individual’s browsing interactions on our Services), and commercial information (like the fact that a browser visited a page directed to people who are considering purchase of a ticket to an event) with advertising platforms and advertising networks. To opt out of such “sharing,” please submit a request to info@energymarketingconferences.com

Please note that we also respond to and abide by opt-out preference signals sent through the Global Privacy Control. Any opt-out preferences you have exercised through these methods will only apply to the specific device/browser on which you made them. For more information on how to use the Global Privacy Control, refer to www.globalprivacycontrol.org.

We do not knowingly “sell” or “share” the personal information of children under 16. 

Retention of Your Personal Information 

Please refer to the “Personal Data Retention” section in our Privacy Policy.

California Shine the Light

We do not share personal information with third parties for their direct marketing purposes.

Colorado

Supplemental Privacy Notice for Colorado Residents

This Supplemental Privacy Notice supplements the information in our Privacy Policy and applies solely to Colorado residents. It applies to Personal Data we collect as a controller; it does not apply to Personal Data we collect or otherwise process as a service provider. 

Throughout our Privacy Policy, we describe the specific pieces of personal data we collect, how we use it, and share it. If you are a Colorado “consumer,” the Colorado Privacy Act (CPA) requires us to provide you with this information in a specific format. Please note that the term “share” is defined differently in the CCPA and the CPA. For information about personal data used for targeted advertising and your privacy rights under the CPA, please refer to the Supplemental Privacy Notice for Residents of Certain Other States included in this article.

Nevada

Supplemental Privacy Notice for Nevada Residents

Under Nevada law, certain Nevada consumers may opt out of the sale of “personally identifiable information” for monetary consideration. “Personally identifiable information” includes first and last name, address, email address, phone number, Social Security Number, or an identifier that allows a specific person to be contacted either physically or online.

We do not engage in such activity; however, if you are a Nevada resident who has purchased or leased goods or services from us, you may submit a request to opt out of any potential future sales under Nevada law by emailing info@EnergyMarketingConferences.com. Please note that we will take reasonable steps to verify your identity and the authenticity of the request. Once verified, we will maintain your request in the event our practices change.

Other states

16. Supplemental Privacy Notice for Residents of Certain Other States

This Supplemental Privacy Notice applies to Personal Data we collect as a controller; it does not apply to Personal Data we collect or otherwise process as a service provider.

The laws of your state of residence (“Applicable State Law”) may provide you with certain rights, including the following:

• Confirm whether or not we are processing your Personal Data and provide you with access to such Personal Data;
• Correct inaccuracies in your Personal Data, taking into account the nature of the Personal Data and the purposes of the processing of the Personal Data;
• Delete your Personal Data;
• Provide you a copy of Personal Data that you previously provided to us in a portable and, to the extent technically feasible, readily usable format that allows you to transmit the data to another business, where our processing is carried out by automated means; and
• Opt you out of the processing of the Personal Data for purposes of targeted advertising, the sale of Personal Data, or profiling in furtherance of decisions that produce legal or similarly significant effects concerning you.

Certain information may be exempt from such requests under applicable law. We need certain types of information so that we can provide the Services to you. If you ask us to delete it, you may no longer be able to access or use the Services.

You can download a copy of your Personal Data or delete your Personal Data by submitting a request to info@energymarketingconferences.com

 You may correct your personal data by making changes in your Energy Marketing Conferences account profile. You may also exercise your privacy rights by emailing us at info@EnergyMarketingConferences.com. You will be required to verify your identity before we fulfill your request. To do so, you will need to demonstrate that you have access to the email address used to create your account or provide us with certain account information, such as the full name and email address you used to create your account and your most recent event or ticket purchase. You can also designate an authorized agent to make a request on your behalf. To do so, you must provide us with written authorization for the agent to act on your behalf. You will still need to verify your identity directly with us.

We may use your Personal Data to send you targeted advertising (as that term is defined in Applicable State Law). Specifically, we may “share“ identifiers (like IP addresses and email addresses), internet or other electronic network activity information (like information regarding an individual’s browsing interactions on our Services), and commercial information (like the fact that a browser visited a page directed to people who are considering purchase of a ticket to an event) with advertising platforms and advertising networks. We may disclose this information to analytics providers as well. These disclosures may also be considered a “sale” in certain states. To opt out of targeted advertising/data sales by submitting a request to info@energymarketingconferences.com

If we deny your request to exercise any of the rights above, you may appeal that denial by emailing us at info@EnergyMarketingConferences.com.